Spell Check

 JAWS spelling Errors List Dialogue Box

Traditional Spell Check Dialogue Box
TECHNOLOGY CURRICULUM

 Students will learn to check their spelling in a document. The student will need to rely more on their assistive technology to use this program efficiently. Each screen reader will announce the information on screen a little differently. The steps are the same for each screen reader just the information the student is receiving from the screen reader will be different.

JAWS has a macro to list all misspelled words in a document. It is the most efficient way to spell-check a document. Use this method if you are using JAWS screen reader software.

Keystrokes:

Menu key found between the Window key and the Ctrl key to the right of the space bar.No new keystrokes

Have the student open a previously saved document. Make sure it contains there are several misspelled words.

Using JAWS Commands to Spell Check a Document

1.  Hold the Shift and Alt keys down and tap the L-key to get a list of misspelled words in the document. (Shift-Alt-L)

2. Press the Enter key to exit the list dialogue box and move the cursor to the first misspelled word, (or down arrow to review the total list of misspelled words).

3. The cursor is now at the beginning of the misspelled word. Press the Menu key (located to the right of the space bar between the Window key and Ctrl-key).

4. This gives you a list of suggested words to replace the one misspelled.

5. Use the down arrow to find the correctly spelled word.

6. Once you locate the correctly spelled word, press the Enter key to change the misspelled word with the suggested correct spelling and return to your document.

7. Repeat steps 1 through 6 to correct additional words.

8. If a word is not misspelled but appears in the misspelled list, you can add it to your dictionary or ignore it from this menu.

9. If a word is misspelled but there are no correct suggestions, press Escape and correct it manually. Even if you are not sure how to spell it, try to get closer to the spelling and then repeat steps 1 through 6 again.  

  

Using the Traditional Spell Check - Erasing Misspelled Words

1.      Make sure you are at the top of the page

2.      Alt-key moves the focus to the Menu Bar

3.      t-key opens the Tools Menu

4.      Enter or S-key opens the Spell Check dialogue box

5.      The JAWS screen reader should announce the "Not in Dictionary",  word followed by a Suggestions list. Sometimes the word is so different in the Word dictionary that no suggestions are recommended. The focus remains in the "Not in Dictionary" edit box at the end of the misspelled word.

6.      Erase the text by pressing the backspace key until the error is gone.

7.      Retype the misspelled word

8.      TAB to the Change button

9.      Press Enter to make the changes in the document and resume spell checking

Using Spell Check - Selecting from the Suggestions List (Continued from above)

1.      The JAWS screen reader should jump to the next misspelled word and announce the "Not in Dictionary" word followed by a Suggestions list.

2.      TAB one time to the Suggestions list (If there are no suggestions you will skip the Suggestions list and move to the buttons.)

3.      Use the down arrow to move down the list of suggestions to the correct word

4.      TAB to the Change button

5.1.Press Enter to make the changes in the document and resume spell checking

5.       

Using Spell Check - Adding a Word to the Dictionary

** Note: A student's last name may not be in the dictionary. To add this or any word to the custom dictionary simply TAB to the Add button after Spell Check identifies a misspelled word you know is correct. You want to be careful when adding words to the Dictionary. Once added, it will recognize these words as spelled correctly. 

Using Spell Check to Change All

** Note: If a student has made the same spelling error several times in the document, he can correct all of them at once.

1.      TAB to the Suggestions List

2.      Down arrow to select the correct spelling

3.      TAB to the Change All button

4.      Enter will look though the document, correct the spelling and resume spell check

** Note: When all words in the document have been corrected, the Spell Check Completed dialogue box will appear. Press the Enter-key to close Spell Check.

** Note: If the student knows a word is misspelled and Word has identified it as misspelled by underlining it in red, she can move the cursor to the word using the arrow keys. Once the cursor is on the word, press the Menu key (located just to the right of the Window key, on the right side of the space bar). This will bring up a list of suggested words

** Note: Grammar Check may be very confusing when using a screen reader. It is recommended that Grammar Check be turned off except with advanced users. TAB to the Grammar Check option and press the Space Bar to uncheck the check box. Space Bar will recheck it if you choose to run Grammar Check.

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Formatting a Document

Students will learn to format text within a document. This includes changing font characteristics, line spacing, and centering text.

Keystrokes:

Ctrl-b will boldface highlighted text

Ctrl-u will underline highlighted text

Ctrl-i will italicize highlighted text

Ctrl-[ (left bracket) will decrease the font of highlighted text

Ctrl-] (right bracket) will increase the font of highlighted text

Ctrl-e will center text

Ctrl-l will left justify text

Ctrl-r will right justify text

Have the student open a previously save document.

Changing the Text Font Size

1.      Make sure you are at the top of the document (Ctrl-Home)

2.      Ctrl- down arrow will highlight the top line of text

3.      Ctrl-[ (left bracket) will reduce the highlighted font size

4.      Ctrl-] (right bracket) will increase the highlighted font size

5.      Left arrow to un-highlight your text and move to the beginning of your text.

** Note: if you forget to un-highlight your text, you will loose it when you type the next letter. You can recover the lost text by using the undo command (Ctrl-z).

** Note: You can change the font size by going through the Format Menu (Alt, o, f, TAB, TAB). Type a number in the edit box or use you down arrow to select a number in the drop down list.

Changing the Text Font

1.      Make sure you are at the top of the document (Ctrl-Home)

2.      Shift- down arrow will highlight the top line of text

3.      Alt-key moves the focus to the Menu Bar

4.      Right arrow to the Format Menu Enter (or type the letter O to jump to and open the FormatEdit Menu)

5.      Enter (or f-key) to open the Font dialogue box

6.      The default font type is highlighted (Times New Roman or Arial)

7.      Use the down arrow to go through the list of fonts.

8.      If you know the font type you want, you can type its first letter (L - Lucida) to jump to the first font starting with that letter and then down arrow to review the list from there

9.      Enter will change to the font type selected

10. Right arrow to un-highlight text and move to the end of the highlighted text.

Changing Font Style

1.      Highlight any word or line in your document

2.      Use the Ctrl-b shortcut to change the font style to bold face

3.      Use the Ctrl-u shortcut to change the font style to underline text

4.      Use the Ctrl-I shortcut to change the font style to italicize text

5.      Use the left arrow to un-highlight text and move to the beginning of the highlighted text

6.      You should now see bold, underlined and italicized text

** Note, you can remove the bold, italicize, and underline by using the same command (i.e. Ctrl-b will change a bold font back to a regular font).

** Note:, Bold, underline and italicize text can be changed through the Format Menu; however the shortcut keys are more efficient and easier to remember.

Centering Text

1.      Move to any line of text in your document (You do not need to highlight the text to center it)

2.      Ctrl-e will center the text

3.      Ctrl-r will right justify the text

4.      Ctrl-l will left justify the text

Double Spacing Your Document

1.      Highlight your entire document (Ctrl-a)

2.      Ctrl-2 will double space the highlighted text

3.      Ctrl-1 will return the highlighted text to single space

4.      Left arrow to un-highlight the text

** Note, centering text and double spacing text can be done through the Format Menu – Paragraph option, (Alt, o, p then TAB-key to the option in the dialogue box.

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Cut, Copy, Paste & Undo

Microsoft Word 2002 – Edit Menu - Cut, Copy, Paste & Undo

Students will learn to move text within a document. This is not something students will do often; however, it is an important skill to learn. In the advanced lessons, students will use the same keystrokes learned here to highlight, copy and move text from one program to another. 

These commands can be performed by going through the Edit Menu, (Alt, e, c to copy text) however it is easier and more efficient to use the short cut keys. In addition, the cut, copy, and paste commands are accepted in virtually any application within Windows. The undo and redo commands, are not as widely accepted and should be tested before expecting them to work in applications other than MS Word.

Keystrokes:

·         Ctrl-x will cut highlighted text and place it on the "clipboard"

·         Ctrl-c will copy highlighted text and place it on the "clipboard"

·         Ctrl-v will paste text saved to the clipboard into the document at the cursor location.

·         Ctrl-z will undo the last keystroke

·         Ctrl-y will redo the last undo

Have the student open a document in Microsoft Word 200297. Have the student enter his name on the top line.

Moving Text within a Document Option 1 (Copy)

1.      Move the cursor to the beginning of the document (Ctrl-Home)

2.      Shift-Ctrl-down arrow will highlight the top line of text.

3.      Ctrl-c will copy the highlighted text and place it on the Windows Clipboard. The original text remains on the top line.

4.      Ctrl-End will move the cursor to the end of your document.

5.      Enter key will move the cursor down one line.

6.      Ctrl-v will paste the contents of the clipboard into the document.

7.      Enter will move the cursor down one more line.

8.      Ctrl-v will paste the contents of the clipboard into the document again.

** Note, the contents of the clipboard can be pasted multiple times. Text remains in the clipboard until another cut or copy replaces it, or the computer is turned off.

Moving Text within a Document Option 2 (CUT)

1.      Move the cursor to the beginning of the document (Ctrl-Home)

2.      Shift-Ctrl-down arrow will highlight the top line of text.

3.      Ctrl-x will cut the text and place it on the Windows clipboard. The original text is removed from the top line of the document.

4.      Ctrl-End will move the cursor to the end of your document.

5.      Enter key will move the cursor down one line.

6.      Ctrl-v will paste the contents of the clipboard into the document.

7.      Enter will move the cursor down one more line.

8.      Ctrl-v will paste the contents of the clipboard into the document again.

Undoing and Redoing Keystrokes

1.      Ctrl-z will undo your last paste. Repeat the command to undo successive keystrokes.

2.      Ctrl-y will redo your last undo. Repeat until you return to your original document.

Undoing Erased Text

1.      Ctrl-a will highlight the entire document

2.      Press any letter key: that letter has now replaced all highlighted text.

3.      Ctrl-z will undo the last keystroke and returned you to your highlighted text.

** Note, Often when highlighting text, a student will accidentally press a key and replace the highlighted text (erase the text). Use the undo command (Ctrl-z) to go back and restore the highlighted text.

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Highlighting Text

Microsoft Word 2002 – Edit Menu - Highlighting Text

Students will learn to highlight text within a document.

Movement Keystrokes:

·         Left or right arrow key will move the cursor 1 letter or space to the left or right.

·         Up or down arrow key will move the cursor 1 line up or down.

·         Ctrl-right arrow will move the cursor one word to the right

·         Ctrl-left arrow will move the cursor one word to the left

·         Home moves the cursor to the beginning of the current line.

·         End moves the cursor to the end of the current line.

·Arrow key will un-highlight text that has been highlighted.

·         Ctrl-Home moves the cursor to the beginning of the document.

·         Ctrl-End moves the cursor to the end of the current document.

Highlighting Keystrokes: Add Shift key to any movement command

·         Shift-right arrow highlights one character at a time to the right of the cursor

·         Shift-left arrow highlights one character at a time to the left of the cursor

·         Shift-down arrow highlights one line of text from the cursor down

·         Shift-up arrow highlights one line of text from the cursor up

·         Shift-Home highlights text from the cursor to the beginning of the current line

·         Shift-End highlights text from the cursor to the end of the current line

·         Shift-Ctrl-right arrow highlights one word to the right of the cursor.

·         Shift-Ctrl-left arrow highlights one word to the left of the cursor.

·         Shift-Ctrl-Home highlights text from the cursor to the beginning of the document

·         Shift-Ctrl-End highlights text from the cursor to the end of the document

·         Ctrl-a highlights the entire document.

·         Any Arrow keys will un-highlight text that has been highlighted.

* Note: Adding the shift-key to any movement within a document will move and highlight that text. 

Have the student start Microsoft Word 972002 and open a previously saved file.

Moving Around Your Document

1.      Use the right arrow to move one character to the right of the cursor.

2.      Use the left arrow to move one character to the left of the cursor.

3.      Use the down arrow to move one line down and the up arrow to move one line up.

4.      Move to the middle of a line of text.

5.      Move to the end of the line by pressing the End-key on the 6-pack keypad.

6.      Move to the beginning of the line by pressing the Home-key on the 6-pack keypad.

7.      Move to the beginning of the document by pressing the Ctrl-Home keys.

8.      Move to the end of the document by pressing the Ctrl-End keys.

Highlighting and Un-highlight Text in Your Document

1.      Use the Shift-right arrow to highlight one character to the right of the cursor.

2.      Hold the Shift key down and press the right arrow five times to highlight 5 characters to the right of the cursor.

3.      Press the left arrow only (without pressing the shift key) to un-highlight the text. This should put the cursor in front of the first character you highlighted.

4.      Highlight 5 characters again by holding the shift key and pressing the right arrow 5 times.

5.      Press the right arrow only (without pressing the shift key) to un-highlight the text and move to the right of the highlighted text.

Highlighting Larger Blocks of Text

1.      Press the Ctrl-Home keys move the cursor to the beginning of your document.

2.      Shift-down arrow will highlight the current line.

3.      Shift-down arrow again will highlight a second line of text.

4.      Un-highlight text by using only the left arrow.

5.      Shift-Ctrl-End will highlight all text from the cursor to the end of the document.

6.      Un-highlight text by using only the right arrow. This should put your cursor at the end of your document.

7.      Shift-Ctrl-left arrow will highlight one word at a time starting to the left of the cursor. Press the right arrow to un-highlight your text.

8.      Shift-Ctrl-right arrow will highlight one word at a time starting to the right of the cursor. Press the left arrow to un-highlight your text.

9.      Ctrl-a will highlight the entire document.

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