Microsoft Word Open Dialogue Box

Microsoft Word 2002 – File Menu - Open a File

Students will learn the various ways to open a previously saved file. Introduced in this lesson will be the Documents list in the Start Menu.

Keystrokes:

·         Alt-key moves the focus to the menu bar

·         Underlined letter will open the menu option

·         Down arrow will open a Menu or move down the menu

·         Right arrow will move one menu option to the right or open a submenu

·         Tab-key will move the focus to another option in a dialogue box

·         Shift-Tab will move the focus to another option in a dialogue box in reverse order.

·         Enter key will begin the selected routine

Have the student start Microsoft Word 200297. The program should start with a “blank sheet of paper” on the screen.

Opening a File: Option 1 (Open from File menu list)

1.      Alt key moves the focus to the Menu Bar

2.      f-key will open the File Menu

3.      Up-arrow will take you to the bottom of the File Menu

4.      Press the up-arrow until you get to the last four files saved in this program.

5.      Arrow to highlight the file you want to open

6.      Enter will open the file

** Note,: Word 972002 will list the last four files saved in this application.

Opening a File: Option 2 (Open from the Start Menu Documents list)

1.      The Window key (between the Ctrl and the Alt key) will open the Start Menu

2.      Press the d-key until you move to the Documents list in the Start Menu and press the Enter key. (If Documents is the only word in the Start Menu that begins with the letter d, it will open automatically.)

3.      Down arrow to find your document.

4.      Enter to open the file with the application in which it was created.

** Note, the documents list in the Start Menu will show the last 15 documents saved on your computer. 

Opening a File: Option 3 (Open from Open dialogue box list)

1.      Alt key moves the focus to the Menu Bar

2.      f-key opens the File Menu

3.      O-key moves to and opens the Open dialogue box.

4.      Shift-TAB to move the focus back from the File name edit box to the Look in file list.

5.      Press the first letter of the name of the file you are looking for, (m for myfile.doc) or press the down arrow to move through the file list.

6.      Enter key to open the selected file

Opening a File: Option 4 (Open from Open dialogue box list in a different directory)

1.      Alt key moves the focus to the Menu Bar

2.      f-key opens the File Menu

3.      O-key moves to and opens the Open dialogue box.

4.      Shift-TAB to move the focus back from the File name edit box to the Look in file list

5.      Shift-Tab again until to move the focus back from the Look in file listthe focus is on to the Look in combo box (depending on your settings, you may have to press Shift-Tab up to 5 times).

6.      Down arrow to open the drop down list of directories        

7.      Arrow (up or down) to move to the directory or drive where your file is stored.*

8.      Enter to open the directory

9.      Tab to move the focus forward to the Look in file list

10.  Arrow key to the file you want to open

11. Enter to open the file.

* Note, once you get to the file list, you can type the first letter to jump to that part of the list. (I.e. typing the letter j will jump to first file folder that starts with the letter j). This is “first letter navigation.

Opening a File: Option 5 (Open a file from the a:\drive)

1.   Alt key moves the focus to the Menu Bar

2.   f-key opens the File Menu

3.      o-key moves to and opens the Open dialogue box

4.      Type a: followed by the Enter key. This tells the computer to look in the floppy drive

5.      Hold the shift-key down and press TAB to move the focus to the list of files found on the floppy disk

6.      Use your down arrow or first letter of the file you are looking for to select your file.

7.      Press the Enter key when you have found your file you want to open.