Word File Menu

Microsoft Word 2002 – File Menu - Save

Students will learn to access the Word 2002 File Menu in the next few lessons. The major options of the File menu include: New, Open, Close, Save, Print, and Exit. Introduced in this lesson will be the "edit box", “dialogue box” and "combo box".

Keystrokes:

·         Alt-key moves the focus to the menu bar

·         Underlined letter will open the menu option (first letter navigation)

·         Down arrow will open a Menu or move down that menu

·         Right arrow will move one menu option to the right or open a submenu

·         Tab-key will move the focus to another option in an open dialogue box

·         Shift-Tab will move the focus to another option in an open dialogue box in reverse order.

·         Enter key will begin the selected routine

Have the student start Microsoft Word . The program should start with a “blank sheet of paper” on the screen. Have the student type a simple document of 2 or 3 lines. The student should know not to worry about starting a new line since all word processors have word wrap. This is when a new line automatically starts when one line is full.

Saving a File: Option 1 (underlined letter)

1.      Alt key moves the focus to the Menu Bar

2.      f-key will open the File Menu

3.      S-key moves to and opens the Save As dialogue box.

4.      Enter key will save the document in the default directory with the first line of text as the file name.  

**Note: Once a file is saved, you will not see the Save as dialogue box again. When you save it again, Word 97 automatically saves the document with the same name and in the same location and immediately returns you to your document. To save a document with a different name or in a different location after it has already been saved, go to the Save As option in the File Menu. (Alt, f, a)

Saving a File: Option 2 (arrow keys)

1.      Alt-key moves the focus to the Menu Bar

2.      Down arrow will open the File Menu

3.      Down arrow again will move through the menu options until you reach the Save As menu option (or Save as  menu option)

4.      Enter key will open the Save As dialogue box

5.      Enter again will save the document in the default directory with the first line of text as the file name.

Saving a File: Option 3 (changing the default file name)

1.      Alt key moves the focus to the Menu Bar

2.      f-key will open the File Menu

3.      As-key moves to and opens the Save As menu option (sa-key moves to the Save As dialogue box).

4.      The default file name is highlighted (in blue) in the File Name edit box. To change the name, just type a new name in the File name edit box. Highlighted text will be replaced when you type the new name.

5.      Enter will save the file in the default location

Saving a File: Option 4 (changing the default location)

1.      Alt key moves the focus to the Menu Bar

2.      f-key will open the File Menu

3.      sa-key moves to and opens the Save As menu option (as-key moves to the Save As dialogue box).

4.      The default file name is highlighted (in blue) in the File Name edit box. To change the name, just type a new name in the edit box. Highlighted text will be replaced when you type the new name.

5.      Tab key will move you through the options in the Save As dialogue box. Continue to press the Tab key until you reach the Save In combo box.

6.      Down arrow will open the combo box with a drop down list.

7.      Arrow, (up or down), to select the location (i.e. c: drive) followed by the Enter key.

8.      Tab once to move to the list of subdirectories followed by arrow keys to select the subdirectory.

9.      Enter to open the subdirectory

10. Enter again to save the named file into that subdirectory and return to your document.

Saving a File: Option 5 (saving to your floppy disk)

1.  Alt key moves the focus to the Menu Bar

2.      f-key will open the File Menu

3.      as-key moves to and opens the Save As menu option (as-key moves to the Save As dialogue box).

4.      The default file name is highlighted (in blue).

5.      Type a:\filename. The default name is deleted and replaced with a:filename,\ (The a: this tells the computer to save it to the a:drive)and the new file name.

6.      You can keep the default file name by pressing the Home key (found in the 6-pak keys), typing a:\ followed by the Enter key. The Home key unhighlights the default name and moves the cursor to the beginning of the line. Typing a: here tells the computer to save the file on the a:-drive. The Enter key then performs the save process.

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